Central Room Booking
Room bookings is part of the CETTS department and is based in Mallard House (former Estates Building). Its principle objective is to assign meeting rooms in response to requests from UWE
- Staff
- Services/Departments
- Students (through Students Union only)
We have access to the main Timetabling database and can provide you with a prompt response to any requests at both Frenchay and St.Matthias campus including the ECC.
We can advise on the IT and AV equipment available in meeting rooms and lecture theatres and can put you in touch with the Central AV Technicians who will be happy to help with any additional support you may need.
We are able to book Lecture Theatres and classrooms throughout the year however we liaise with the relevant Faculty Timetabler to ensure that we do not interfere with any teaching activities.
Staff Contacts
| Name | Role | Email Address | Telephone | Location |
|---|---|---|---|---|
| Mary Tyler | Central Room Bookings Officer | Room_Bookings@uwe.ac.uk | 0117 32 82343 | 1ES04 |
| Dorota Polonowski | Central Room Bookings Assistant | Room_Bookings@uwe.ac.uk | 0117 32 86647 | 1ES04 |
| Dawn Stephens | Central Examinations Manager | Dawn.Stephens@uwe.ac.uk | 0117 32 83488 | 1ES01/2 |
| Karen West | CETTS Manager | Karen.West@uwe.ac.uk | 0117 32 83350 | 0ES07 |
Bookings are accepted via theOnline Room Booking Form or Room_Bookings@uwe.ac.uk and will be dealt with on a first come first served basis.
Urgent requests will be noticed if the date for the booking is shown in the subject field.
To book a room the following information is required:
- Date booking is required
- Start and finish time
- Capacity required
- Description of event
- If catering is required
- Name and Department of person requesting the booking
The following information is desirable:
- Layout requirements
- AV requirements Central AVBookings@uwe.ac.uk
It is advisable to make bookings well in advance in order to avoid disappointment. Please note that rooms are in short supply during teaching periods.
If a late ad-hoc booking is required during teaching periods it is advisable to give an alternative date/start time in order to fit the booking into a suitable room.
A unique booking reference will be issued as part of the booking confirmation email. This reference can be used to find the original booking quickly, should you wish to change or cancel the booking at any time.
