Central Room Booking

Room bookings is part of the CETTS department and is based in Mallard House. Its principle objective is to assign meeting rooms in response to requests from UWE

  • Staff
  • Services/Departments
  • Students (through Students Union only)

We have access to the main Timetabling database and can provide you with a prompt response to any requests at Frenchay, Bower Ashton, Glenside and Gloucester campus including the ECC.

We can advise on the IT and AV equipment available in meeting rooms and lecture theatres and can put you in touch with the Central AV Technicians who will be happy to help with any additional support you may need.

We are able to book Lecture Theatres and classrooms throughout the year however we liaise with the relevant Faculty Timetabler to ensure that we do not interfere with any teaching activities.

Staff Contacts

NameRoleEmail AddressTelephoneLocation
Hayley McDonaghCentral Room Bookings OfficerRoom_Bookings@uwe.ac.uk0117 32 866471ES06
Sheena DuncanCentral Room Bookings AssistantRoom_Bookings@uwe.ac.uk0117 32 823431ES06
Laura ReevesCentral Examinations ManagerLaura3.Reeves@uwe.ac.uk0117 32835770ES07

Bookings are only accepted via the Online Room Booking Form. Cancellations or amendments to existing bookings should made through Room_Bookings@uwe.ac.uk.

Urgent requests will be noticed if the date for the booking is shown in the subject field.

To book a room the following information is required:

  • Date booking is required
  • Start and finish time
  • Capacity required
  • Description of event
  • If catering is required
  • Name and Department of person requesting the booking

The following information is desirable:

It is advisable to make bookings well in advance in order to avoid disappointment. Please note that rooms are in short supply during teaching periods.

If a late ad-hoc booking is required during teaching periods it is advisable to give an alternative date/start time in order to fit the booking into a suitable room.

A unique booking reference will be issued as part of the booking confirmation email. This reference can be used to find the original booking quickly, should you wish to change or cancel the booking at any time.

When using teaching venues please make sure you vacate 5 minutes prior to the scheduled finish time to ease changeovers.